MINUTES
MASFAA BOARD MEETING
November 3, 2005

ATTENDANCE
A Mississippi Association of Student Financial Aid Administrators (MASFAA) Board meeting was held in Welty Hall on the Mississippi University for Women campus on November 3, 2005. The 2005-2006 Board of Directors members and Committee chairs in attendance were:

2005-2006:
Soraya Welden, President
Garry Jones, President-Elect
Laura Diven-Brown, Past President
LaShanda Chamberlain, Vice President
Teresa Bost, Secretary (substitute) State Aid
Robert Givens, Audit and Finance
Brenda Paganelli, Conference
Nancy Gault, Member-At-Large
Steve Greenough, Archives
Judith Vidrine, Vendor/Sponsor
Robyn Cilwik, Director
Peggy Shoemake, Director
Jackie Boone, Site Selection
Marilyn James, Diversity
Brenda Carson, Legislative
Steve Smith, Electronic Services
Linda Phillips, Hurricane Katrina Fund

Board Members and Committee Chairs not in attendance were:
Ann Margaret Mullins, Treasurer
Billye Jean Stroud, Director
Donna O'Quinn, High School Relations

Soraya called the meeting to order at 12:50 pm. She welcomed everyone and a brief role call was taken. Soraya noted that a quorum was present and the meeting started. Special thanks to Nancy Gault, Steve Smith and MUW for hosting the fall training. Linda Phillips was recognized for accepting the role of Chair for Hurricane Katrina Fund. Soraya noted that Michael Ruffin had submitted his resignation as Secretary to the MASFAA Board.

ITEMS COVERED:

Minutes from the September 8, 2005 Conference Call Board Meeting were reviewed and approved as presented. Soraya emailed the meeting agenda prior to the board meeting.

Board Reports
Past President, Laura Diven-Brown
Laura reported that Brenda Paganelli served on the SASFAA nominations committee in her absence. The 2006-2007 slate of nominees is listed in her report. She encouraged MASFAA members to get involved by volunteering for SASFAA committees. Soraya, B J Moncure, Mary Givhan, and Laura will attend the SASFAA Long Range Planning Retreat in Charlotte, NC. In addition to her responsibility to review the Policies and Procedures, she has been asked to define a session for disaster relief and requests input from MASFAA members.

President Elect, Garry Jones
No report - deferred discussion on the newsletter until the New Business section of the meeting.

Vice President-Training, LaShanda Chamberlain
LaShanda stated that 86 participants had registered for fall training. Connie McCormick, representing NASFAA, called LaShanda to request a list of training expenses so that a grant from sponsors could offset the costs. More information will be forwarded as plans are finalized.

Treasurer, Ann Margaret Mullins,
No report

Member-At-Large, Nancy Gault
An upgrade to the laptop computer was provided by the Electronic Services Committee. Current membership has been updated with ATAC. Janice Prather will assist with fall training registration in Ann Margaret's absence.

Directors, Peggy, Billye Jean, Robyn.
No report.

President, Soraya Weldon
Soraya announced that the AL, MS, and LA state association presidents are invited to the California fall conference. A committee has been established to make sure that hurricane funds are distributed appropriately. Ann Margaret was recognized for doing a great job getting information out about association members after the hurricane. Five members have been named to attend Washington DC as follows: Garry Jones, LaShanda Chamberlain, Nancy Gault, Ann Margaret Mullins and the secretary. Jackie Boone was recommended to serve as secretary of MASFAA by appointment of the president. Laura made the motion to accept the recommendation. Nancy seconded the motion. Motion carried unanimously.

Transition of secretary from Teresa Bost to Jackie Boone

Committee Chair Reports
Archives Committee-Steve Greenough
Audit and Finance-Robert Givens
MOTION was made by Jackie B. to donate the old Sony Camera to be auctioned off at the MASFAA conference. LaShanda C. seconded the motion. Motion carried unanimously.
Unfinished Business for Audit and Finance
Conference-Brenda Paganelli
Diversity-Marilyn James
High School Relations-Donna O'Quinn
Hurricane Katrina Fund-Linda Phillips
Legislative Relations-Brenda Carson

Membership-Nancy Gault
No Report

Newsletter-Garry Jones

Nominations/Planning-Laura Diven-Brown
No Report

Site Selection-Jackie Boone
State Aid-Teresa Bost

Training-Lashanda Chamberlain
No Report

Vendor/Sponsor-Judith Vidrine

MOTION was made by Robin C. to accept the sponsorship form with few modifications and make it available on the website. LaShanda C. seconded the motion. Motion carried unanimously.

Unfinished Business for Vendor/Sponsor
New Business
MASFAA Contribution to Katrina Fund

MOTION was made by Nancy G. to contribute $2500 to the Katrina fund and if we could donate more, it would be at a later date. LaShanda C. seconded the motion. Motion carries unanimously.

Pictures

MOTION was made by Laura D. to provide pictures through the scrapbook link on the website. LaShanda C. seconded the motion. Motion carries unanimously. An amendment was issued to include a 25 picture maximum.

Next Meeting
The next meeting will be at Fin Aid 101, TBA.

Meeting Adjourned at 5:10 PM

Submitted by: Teresa Bost and Jackie Boone